Accounts Receivable Clerk

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Beaumont, TX
Job Type
Direct Hire
Oct 10, 2017
Job ID
Under the direction of the Accounting Manager and in accordance with established policies and procedures, professional staff member who maintains, audits, inspects, and reports accounts receivable records. 

  • General knowledge of Generally Accepted Accounting Principals (GAAP) and fund accounting,  including internal controls
  • Maintain a good working relationship with co-workers
  • Maintain confidentiality of all materials
  • Must have a reliable means of transportation, proof of financial responsibility, employee must provide a copy of their valid Driver’s license and proof of personal automobile insurance
  • Assist management/administration in all other related duties and special projects as assigned and directed
  • Demonstrates attention to detail
  • Other related duties as assigned by the Accounting Manager
Central Administrative Offices
  • Record cash receipts for all diocesan departments, maintain cash receipts journal, accounts receivable journal and all subsidiary journals; prepare deposits
  • Reconcile all due to/due from to General Ledger
  • Maintain files of documentation relating to cash receipts
  • Prepare accounts receivable statements when necessary for diocesan office reimbursements
  • Reconcile all contributions in fund raising software to General Ledger
  • Record cash receipts, maintain cash receipts journal and accounts receivable journal
  • Maintain files of documentation relating to cash receipts
  • Under direction of Office Manager, assists with preparing billings
  • Prepare accounts receivable statements when necessary for various billing categories, including, but not limited to, property taxes, lay retirement, assessments
  • Receive, record and reconcile annual collections 
  • Receive and record all payments from clients 
  • Enter annual appeal pledges from two appeals into the computer system
  • Enter monthly appeals payments received
  • Send out semi-monthly computer generated statements
  • Supervise temporary data input clerks during annual appeal
  • Reconcile appeals transactions to General Ledger
  • Maintain and reconcile all records in the deposit and loan system
  • Responsible for inventory control of memorial cards/envelopes; explanation of BCCSF
  • Reconcile contribution and grant transactions to General Leger
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Associates Degree (A.A.) or equivalent from two-year college or technical school; or two years training; or equivalent combination of education and experience. At least three years of experience in accounting. Ability to operate business office equipment, i.e. adding machine, copier, and a demonstrated competence in computer software (all Microsoft Office products, accounting packages, and database programs).
Ability to read and comprehend instructions, correspondence, and memos.  Ability to write correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Must have a current valid Texas Driver’s License and must attend the Safe Environment Training and earn a certificate